An email will be sent in advance announcing due dates. All emails will be sent to your SHU email address
- Verify Rosters for All Sections
- Due after add/drop period: Beginning of the second week of classes. This information is used to contact students to make sure they are aware of the situation and to avoid registration problems later in the semesters. Students who do not attend classes and do not properly drop the class may receive a WF as a final grade and will be responsible for all bills associated with the class.
- Keep Attendance Records
- This information will be requested when you submit your final grades. How attendance is included in your grading policy is up to you. However, in order to meet State, Federal and Financial Aid guidelines, we need to know the last date of attendance and the number of absences for students who receive a final grade of I, W or WF.
- Submit Early Warnings for All Undergraduate Sections
- Due around the end of the 4th week of the semester. Early Warnings are an important way of identifying ‘at risk’ students. Frances Collazo, the Director of Academic Advising, manages this information and notifies students and their advisors.
- Submit Midterm Grades and Midterm Warnings for All Undergraduate Sections
- Due around the end of the 6th week of the semester... If you submit a grade of D+, D, F, I, or WF, you must also submit midterm warning codes for that student. Ms. Collazo will send this information to students and their advisors.
- Submit Final Grades, Change of Grades and Incomplete Grade Changes
- Final grades are due 48 hours after the final. Meeting deadlines is important to the student. Late submission of grades may affect a student’s graduation, scholarships, reimbursements, pay increases and other decisions based on course completion.
- Officially Registered Students will be on your roster
- Students who are not officially registered should not be allowed to remain in class. There may be a variety of reasons that a student did not register for your class. Please send them to the Registrar’s Office for resolution. Students not officially registered will not receive a grade.
- Waitlists are managed by each department. Instructors should not allow students to remain in class without being registered. Questions about waitlists should be directed to the academic department.
- Students who request to add a course after the add/drop will be allowed to enter provided that the course is still opened and we receive permission from the instructor.
- Advising
- Students must meet with their advisors before they may register.
- Most current students have already registered for some classes for the spring semester but we will re-open registration for continuing and new students at the beginning of November. Advising will begin around October 22. Advising for fall registration generally begins around the third week in March and registration begins at the beginning of April
- You will need to meet with your advisees and release their advising restriction.
Grading Policy
It is the Registrar’s responsibility to ensure the integrity and security of all grades. Instructors are responsible for submitting grades and grade changes in a timely manner using the procedures outlined below. Variations will not be accepted by the Registrar’s office and the grade(s) will not be entered.
- All grades should be submitted using Web Advisor.
- Once grades are submitted, they are usually transcripted within 24 hours.
- Transcripted grades cannot be changed using Web Advisor
- If grades are not submitted by the announced deadlines an NG grade (no grade) will be posted by the Registrar’s office. The instructor is responsible for submitting grade changes as listed below.
- Grade changes or Incomplete to letter grade changes must be submitted using the appropriate forms available from the Registrar’s office. Forms must be completed, dated with all appropriate signatures.
- Any grade submissions not done on Web Advisor must be submitted in writing to the Registrar’s Office either in-person or by mail. The information must be dated and signed by the instructor and include student name, ID number, grade and reason for grade change if appropriate. A separate paper for each student must be submitted.
- Students may not deliver any grade change forms.
- Faxed or email requests should not be sent and will not be accepted
Valid Grading Scheme*: (grade/calculated quality points)
| A = 4.00 |
D = 1.00 |
| A- = 3.75 |
F = 0.00 Failure |
| B+ = 3.50 |
I = 0.00 Incomplete |
| B = 3.00 |
W = 0.00 Official Withdrawal |
| B- = 2.75 |
WF = 0.00 Withdrawal while failing |
| C+ = 2.50 |
P/NP = Pass/No Pass Options |
| C = 2.00 |
Aud = Audit |
| D+ = 1.50 |
|
*Graduate students may not receive the following grades: D, D+, P/NP
Undergraduate Students who elected a P/NP option: this information is automatically calculated. The faculty member should enter the letter grade and the P/NP grade will be updated.
Incomplete, W and WF Grades
- Students who receive an Incomplete “I” grade have until the sixth week of the following semester (Fall or Spring) to complete the course and receive a grade. After the sixth week the “I” will turn to an “F” unless an incomplete extension form is processed through the Registrar’s Office.
- Students who have officially withdrawn will no longer appear on your class list. If a student withdraws after the add/drop period and through the fifth week of the semester a W will appear on the grading screen. After the 5th week, the instructor must sign the withdrawal form and may indicate either a "W" or "WF" grade.
- If a student’s name appears on your roster, but the student never attended or stopped attending this means they have not officially withdrawn from the course. In this case a grade of "WF" should be submitted. This grade does not officially withdraw the student from the course.
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