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UNDERGRADUATE REGISTRATION POLICIES AND PROCEDURES
Part-time, non-degree and visiting students should contact University College for program and registration information. Students are advised to consult the Undergraduate Academic Catalog(s) for additional information regarding Sacred Heart University's Academic Standards, Policies and Procedures, degree requirements and course descriptions.
Registration Conditions
The University reserves the right to make, at any time, changes in admission requirements, fees, charges, tuition, regulations and academic programs, if deemed necessary, prior to the start of any class. The University also reserves the right to divide, cancel, reschedule classes, or reassign instructors if enrollment or other factors require. If course cancellations occur, students will be notified in order to adjust their schedules.
Immunization Policy
Connecticut law requires that students born after December 31, 1956, provide proof of two doses of measles vaccine administered at least one month apart. The first dose of vaccine must have been given after the student's first birthday and after January 1, 1969; the second dose must have been given after January 1, 1980. The student is also required to provide proof of one dose of rubella vaccine administered after the student's first birthday. Laboratory evidence (blood test) of immunity is acceptable in lieu of the administration of the vaccine. During the summer, regular Sacred Heart students must be in compliance with this law before registering, but visiting students from other colleges will be exempted. All full time undergraduate students living in university housing are required to have the meningitis vaccine per Connecticut State Law. For further information, visit the Health Services website.
Early Registration
Early registration for continuing students occurs in November for spring semester and in April for the fall semester. During the November registration period students may also register for winter-session. Once the April registration period is completed, students will be allowed to pre-register for spring courses. Continuing students will receive an Early Express Registration Card in the mail indicating their assigned dates/time for on-line and in-person early registration. This card will also indicate your advisor's name as well as any blocks to your registration. You must go to each office to clear the block and obtain a sign-off. Each department is responsible for releasing your block through Web Advisor to enable on-line registration. Unless all blocks are released, you will not be able to register.
Assigned dates for on-line and in-person early registration will be posted on this website. Students may also view their registration appointment, registration blocks, and advisor's name through Web Advisor. Students may not gain access to registration prior to their assigned dates/time. Once early registration is completed, students will be allowed back on-line to register or change their program through the first week of the semester. At that time on-line registration will be closed.
Whether you register during early registration or during open registration, the following steps must be completed:
- Advisement: Advisors are available prior to early registration and generally post advising schedules in their offices. Full-time students must meet with their advisor to discuss course selection. Advisors must release student advising blocks through Web Advisor. Part-time students should see their advisors at least once during the academic year.
- Complete your registration form and have it signed by your advisor.
- Clear Blocks: Students with other registration blocks (such as Student Accounts, Immunizations, Financial Aid, or Public Safety) must go to the specified office to have those blocks released through Web Advisor.
- Choose a payment option. Students who do not choose a payment option will be billed in full. For information regarding tuition, fees, billing policies and payment plans visit the Student Accounts website.
- Register on-line through Web Advisor or in-person during your specified date/time or during open registrations. To register in-person, bring a completed registration form signed by your advisor and your express registration card with all appropriate signatures.
- Courses with restrictions (permission courses, music performance, independent study, internships, etc) may not be added online. Submit completed paperwork to the Registrar's Office.
- Students should view their course schedules periodically on Web Advisor to ensure all is correct. Each student is responsible for the accuracy of their course registration and for processing changes by the appropriate deadlines. Students are not permitted access to make changes online after the add/drop period (first week of classes). After this date, all schedule changes must be submitted in person.
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To log into Web Advisor, use your Network/Email user name and password. If you have not activated your account go to MYSHU to set up your account.
Students may choose a pass/fail option for up to four courses toward the baccalaureate degree, and up to two courses toward an associate's degree. Once the course is completed with a grade of “P”, it cannot be repeated for a letter grade. The pass/fail option must be chosen during registration and cannot be changed after the add/drop period (the first week of classes.) Courses taken under the pass/fail option will not count in the student's GPA.
Courses can be taken under pass/fail only from general elective courses.
Area B, major (including required supporting courses), minor, Education or BA/BS required courses cannot be taken under the pass/fail option. Exceptions for major, minor or Education courses can be granted by the major, minor or Education department chairperson.
If you expect to receive financial assistance, a loan, or scholarship, you must contact the Financial Assistance Office before registering. Financial assistance is limited and will only be available to those students who follow the proper financial assistance procedures and deadlines. When a student receives a billing statement, it is the student's responsibility to make sure that financial aid is applied to their account. If estimated financial aid is changed or rejected, all balances become the student's responsibility. Questions regarding estimated financial aid may be discussed with the Office of Student Financial Assistance.
Veterans
Veterans and dependents of veterans are eligible for educational benefits in accordance with Title 38 USC Chapter 30-35 and Title 10 USC Chapter 106. Interested veterans should contact the Registrar's Office.
Add/Drop Period
Students may register or add /drop courses online or in person through the first week of classes. If changes are made in person an Add/Drop form must be completed. Students should check their course schedules on Web Advisor and make any necessary changes by the appropriate deadlines. After the first week of classes all scheduled changes must be done in person during regular office hours.
Withdrawing from a Course
Withdrawing from a course after the add/drop period will result in a W grade being posted to the student's academic record. Withdrawing from a course after the fifth week of classes may result in a WF grade at the instructor's discretion. Drop/Withdrawal dates for accelerated courses will be calculated based on the equivalent % of a regular semester.
Students may withdraw from a course through the last scheduled class date (excluding the scheduled final exam.) Students who do not officially drop or withdraw from a course will automatically receive a WF grade. Withdrawal forms can be obtained at the Office of the Registrar during normal business hours.
Full-time students withdrawing from individual classes do not change their full-time status. Therefore, no refunds are applicable. Part-time students withdrawing from individual classes will receive a tuition refund based on the refund schedule listed on the Student Accounts website.
Withdrawing from the University/Requesting a Leave of Absence
Full-time students must see Dean Michael Bozzone to conduct an exit interview and complete the required forms. In addition, full time students with financial aid must have an exit interview with a financial aid counselor. Part time students withdrawing from the University must submit a completed withdrawal form with proper signatures. Official withdrawal is necessary to assure the proper entry of grades on the transcript and the determination of any refund, if applicable.
Refunds
- Refunds are based on full tuition charges.
- Failure to withdraw properly will result in the issuance of a Withdrawal/Failure grade and responsibility for payment in full.
- If a student withdraws prior to the start of the semester, all fees will be refunded, except the registration fee. Once a semester begins, there are no refunds of fees, this includes registration fees, lab fees & music lab fees.
- If the course is canceled, all fees are refunded.
- Refunds will not be given to students who have an outstanding balance.
- Refunds are based on the schedule below and determined by the date of notification to the Registrar's Office/Advisement Office, not the date of last class attended.
- Refunds for accelerated classes will be adjusted accordingly.
Note: Withdrawal from individual classes or the University may affect financial aid and other eligibility.
Refund Schedule for Fall/Spring Semester. See Student Accounts Website for all tuition, fees and refund information.
100% Before start of semester
80% Before start of 2nd week
60% Before start of 3rd week
40% Before start of 4th week
20% Before start of 5th week
0% After 5th week
AHEAD/ Weekend Refund Schedule
1. Deduct 20% for each meeting for an AHEAD/ Leadership course meeting twice a week.
2. Deduct 40% for each meeting for an AHEAD/ Leadership course meeting once a week.
3. Deduct 40% for each meeting of a Weekend University course
Other Helpful links:
Billing
University College
Registration Forms
Related Offices
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