Guide to Campus Facilities
Any club or organization wishing to reserve space on campus must do so through the Student Union Office. All facilities on campus may be reserved for your club or organization free of charge.
A campus facility may be reserved by filling out an Event Registration Form on the University website (in the Campus Life Tab). This registration form must be approved by the Student Life Office before the club/organization can work on the event. This will ensure that your space is available, and it helps to prevent double-bookings. If the space that you are seeking is previously reserved, the Student Union Office can provide you with alternative dates and/or locations for your event.
The capacities for each room are below:Facility | Capacity |
Outpost | 225 |
Mahogany Room | 350 |
University Commons | 499 |
Holy Grounds | 60 |
Schine Auditorium | 220 |
Edgerton Center for the Performing Arts (Theater) | 790 |
Classrooms | Varies (Avg is about 40) |
Pitt Center Board Room | 70 |
Faculty Lounge | 49 |
The Student Union Office also reserves table spaces for fundraising or ticket sales in front of the Faculty Lounge and in front of the Dining Hall. Spaces book early, so please reserve your dates in advance. All reservations can be made via the Event Registration form on the University website.
A Few Things To Remember:
- The Dining Hall has recently been renovated and there are new rules attached to the room. There are to be no more than 4 tables (in the front of the room) moved for an event. This is ample space for the stage provided by the Student Union. Failure to abide by this policy will result in a $50 fine to the club/organization.
- The Theater is very much in demand. It is intended to host events that are expected to attract crowds greater than 500 people. Using this space is a privilege and one that should not be abused.
Rules and Regulations for the Holy Grounds Coffeehouse
Holy Grounds, a state of the art coffeehouse, is the newest addition to programming spaces on campus. Its main purpose is to create an atmosphere of culturally diverse programming. It is located in Christian Witness Commons--Donovan Hall, and being that it is a more confined space than our other venues, there are a few regulations that must be followed:
- The space is intended for sponsored events and general seating only. All meetings must be held at a different location. NO EXCEPTIONS!
- Furniture may not be moved at any time. If the space is not big enough without moving the furniture, then the organization must move to one of the other program spaces.
- This venue is a coffeehouse and will be treated as such. All bands must be acoustic type and have a maximum of 3 members.
- Posters/Flyers are prohibited from being hung on the walls.
- Dance Parties are prohibited.
- Events may begin at 9 PM since they do not disrupt any classes.
Being that Holy Grounds is located in one of the University Residence Halls, alcohol is not permitted at any of the events!
Rules and Regulations for Outdoor Events
Outdoor events may happen throughout the school year, but due to the noise and distraction, there are a few provisions that must be followed:
- Events on the Patio/Lawn may only take place on the weekends. These events tend to be a major distraction to classes and are not considered appropriate.
- If an event is to take place during the academic week, then they must go to the following locations: Between Seton and Merton Halls, Outside the University Commons, or on the lawn outside the Pitt Center. All of these locations are subject to approval and the noise level must be kept to a minimum.
- If a University official ever approaches the host club/organization to reduce the noise, then the club/organization must comply. NO EXCEPTIONS. Failure to do so will result in disciplinary action.
- All events must be cleaned up as if the group was never there. Failure to do this will result in the club/organization getting charged for the clean up cost.
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