1. Set up a meeting with the Director of Student Activities and the VP of SG for CCO to discuss the club/organization and submit a letter of intent.
2. Obtain an Organizational Roster Form and Model Constitution that has a unique purpose (one that is not already established by another club) from the Student Life Office.
3. Get a Faculty/Staff Advisor (must be a full-time SHU Employee). Clubs/Organizations that are unhappy with the performance of their advisor have the opportunity to change to someone new (there is a maximum 1 week time period where a club can operate without an advisor. If the time exceeds 1 week, then the club will remain inactive until a replacement is found). Any change needs to be communicated at the CCO meeting and to the Director of Student Activities.
4. Set a date and reserve facilities for an informational meeting. At this meeting, all students interested would be placed on the roster of the new organization. There must be at least 10 students on the roster form for a group to be considered for recognition. Officers should also be established at this meeting.
5. Completed forms must be handed in to the Student Activities Office. Per approval, all information will be given to VP of SG for CCO. At this point, you would explain the mission, the goals and purpose of the club. Upon approval by the VP of SG for CCO, you will be sent to the CCO New Club Committee.
6. The final step is for the group to go before the CCO New Club Committee. This committee will be comprised of five current CCO members that will be voted in at the beginning of each year. The potential club needs to majority vote by this board to be recognized as a student club/organization. Upon approval, the club/organization will be granted a $100 start-up budget.

Procedures for Establishing a Club Sport:
A student group who would like to obtain club sport recognition from Student Government must follow these steps:

1. Set up a meeting with the Director of Student Activities and the VP of SG for CCO to discuss the club/organization and submit a letter of intent.
2. Obtain an Organizational Roster Form and Model Constitution that has a unique purpose (one that is not already established by another club) from the Student Life Office.
3. Get a Faculty/Staff Advisor (must be a full-time SHU Employee) and a coach if the advisor does not fit that role. A coach or advisor MUST be present at all practices, trips, and games. Club Sport Organizations who are unhappy with the performance of their advisor have the opportunity to change to someone new (there is a maximum 1 week time period where a club can operate without an advisor. If the time exceeds 1 week, then the club will remain inactive until a replacement is found). Any change needs to be communicated at the CCO meeting and to the Director of Student Activities.
4. Set a date and reserve facilities for an informational meeting. At this meeting, all students interested would be placed on the roster of the new organization. There must be at least 10 students on the roster form for a group to be considered for recognition. Officers should also be established at this meeting.
5. Completed forms must be handed in to the Student Activities Office. Per approval, all information will be given to VP of SG for CCO. At this point, you would explain the mission, the goals and purpose of the club to the Coordinator of Student Activities, the VP of SG for CCO and a representative from the athletic department or the Pitt Center. In addition, you will need to verify the resources available to the club sport (Ex – Field Time, shuttle service, etc). Upon approval by the VP of SG for CCO, you will be sent to the CCO New Club Committee.
6. The final step is for the group to go before the CCO New Club Committee. This committee will be comprised of five current CCO members that will be voted in at the beginning of each year. The potential club needs to majority vote by this board to be recognized as a student club/organization. Upon approval, the club/organization will be granted a $100 start-up budget.
7. Upon final approval, all of the participants must sign a copy of the University hold harmless agreement in order to be accepted into the program.

Procedures for Establishing a Multicultural Club/Organization:
Before approval by the CCO Initiation Committee, all Multicultural Clubs/Organizations are required to meet with the Coordinator of International/Multicultural Affairs to discuss plans for the club and explore possible club archives. Upon approval by the Coordinator of International/Multicultural Program and the CCO Initiation Committee (guidelines listed above), the club/organization must also:

1. Become a member of the Multicultural Council
2. Do one event to help assist in the recruitment of incoming students to help promote the University's commitment to multiculturalism.

Procedures for Re-Establishing a Club/Organization:
If a club/organization becomes inactive at any time, they must:

1. Re-submit a constitution and roster form to the VP of SG for the CCO and the Director of Student Activities. Upon approval, they will once again be active.
2. In terms of a budget, the club/organization will be given $100 until it is time to apply for new budgets. Fall Budgets are voted on at the end of the semester previous spring semester and spring budgets will be voted on at the end of the previous fall semester.

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