All clubs/organizations must abide by the following rights and responsibilities. Student Leaders can be defined as officers and members of all organizations recognized by the Student Government Constitution.
No club/organization shall deny membership on the basis of sex, race, creed, nationality, or physical challenge. All clubs/organizations must adhere to the mission statement of Sacred Heart University.
Scholarship:
All Student Leaders:
- Must maintain a 2.0 G.P.A. on a semester and cumulative basis. If a student receives lower than a 2.0, then he/she will be considered an inactive member and removed from his/her position within the organization. Inactive status means that the inactive student will not be allowed to participate in club activities, meetings, etc.
- Must be full-time, undergraduate, degree seeking students (full-time is defined as completing 12 academic credit hours. Exception applies to seniors in their second semester. They may be eligible if they take a minimum of 9 credit hours).
- Will be ranked for class standing as follows:
Sophomore 24 – 53 credits
Junior 54 – 83 credits
Senior 84 credits or more
Responsibilities:
- All clubs/organizations must sponsor at least one fundraiser, one community service project and one campus-wide event each semester as stated in Article 4-Section 1 of the Student Government Constitution. In addition, each club/organization is responsible for one event per year promoting school spirit. All events must be registered through the Student Activities Department and tracked by the CCO.
- If clubs/organizations receive funding from the Finance Board, they must follow the fundraising scale set for their allocation. Clubs must also deposit all money from fundraising activities into their respective accounts through the Finance Board. Any club/organization found violating this rule will be temporarily suspended pending an official hearing with the Associate Dean of Students.
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The clubs' respective advisor must approve all paperwork and event planning.
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All clubs/organizations must submit a roster of members, officers, and advisor to the VP of SG for CCO within 3 weeks of each academic semester. Any updates should be brought to each CCO meeting.
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CLUBS MUST HAVE ACTIVE PARTICIPATION IN ALL OPEN HOUSES, PIONEER DAYS, ACTIVITY FAIRS, STUDENT LIFE CONFERENCES, AND OTHER RELATED EVENTS.
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Members of a club/organization planning to attend a conference MUST attend the Student Life Leadership Conference held during the spring semester in order to be granted approval.
- If clubs/organizations lose an advisor then they must find a new one and submit contact information for this person to the VP of SG for CCO within 1 week of the advisor's exit. Failure to do this will cause the club/organization to become inactive.
- All clubs/organizations are responsible for maintaining a financial account through the Student Government Finance Board. A monthly account report will be submitted to the clubs/organizations and their advisors at the end of each month. If there are any discrepancies, please contact the VP of SG for Finance in the Student Government Bank at 396-8370 or e-mail him/her at stugovbank@sacredheart.edu.
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Advertising/promoting events are restricted to those sponsored and approved by the Student Activities Department. In addition, there are to be no off campus events without a staff member present. Any club/ organization found violating this rule will be temporarily suspended pending an official hearing with the Dean of Students or the Associate Dean of Students.
Rights:
All clubs/organizations may:
- Apply for funds from the Student Government Finance Board.
- Have access to any supplies in the Resource Room and may make photocopies in the Duplicating Center. Please note that there is a $50 limit for all photocopies per semester.
- Promote events/meetings with the approval of the Student Activities Department. Any and all advertising must be stamped by Student Life before being displayed.
- Have a mailbox located in Hawley Lounge outside of the Student Government Office. All mailboxes must be checked weekly to ensure that the clubs/organizations know of any changes or updates within the Student Activities Department.
- Have use of phones in the Student Government Office for club related purposes. All calls must be registered on a phone log. Failure to log all calls will result in the loss of this privilege.
- Receive listing and description in the annual Student Handbook.
- Be represented on one of the divisions of Student Government: Council of Clubs and Organizations, Student Events Team, Greek Senate, Class Boards, or the Campus Media Board.
- Reserve University space free of charge for meetings/events
- Define a constitution to govern the internal workings of the organization.
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