University Research and Creativity Grants

Guidelines for Full-Time Faculty        Guidelines for Adjunct Faculty

University Research and Creativity Grants

The University Research and Creativity Grant program is designed to support faculty research and creative activities geared toward publication and/or presentation and are meant to enhance the professional development of faculty. Both full-time and adjunct faculty are eligible for these awards.

Guidelines for Full-Time Faculty

I.  PURPOSE: 

To encourage and support faculty research/creativity geared to publication and /or presentation, which will enhance the faculty member's professional development. 

It is understood that "research" and "creativity" take on many different meanings from one discipline to another. Hence, it is to be interpreted broadly, to embrace both scientific and creative efforts. The application of these guidelines must depend, to some extent, on the more specific nature of scholarly activity in various fields.
 

II.  FACULTY ELIGIBILITY: 

Eligible: Any full-time faculty, including those in the first year of service, may apply, contingent on reappointment for the following year. 

Not Eligible: Faculty who are on "temporary" appointment with the University are not eligible. Degree candidates, unless notification has been received that all degree requirements have been fulfilled, are not eligible to apply.  Faculty who will be in their final year of service at the University are not eligible for URCG funding during that year.
 

III.  AMOUNT AND USE OF GRANT FUNDS: 

  • The current rate for course releases and stipends is $3,702 for undergraduate courses and $4,002 for graduate courses. Summer stipends are typically funded at the undergraduate course release rate.
  • The maximum amount of any grant over any twelve-month grant period, including release time and summer stipend, will not exceed $7,284 or two summer stipends, whichever is larger.
  • Applications for projects that were funded and for which the funds were expended are not eligible for funding a second time for the same activities.  This limitation does not limit application for funding of what are clearly different aspects of continuing projects. 
  • Projects for which the primary purpose is developing teaching materials or enhancing a course experience are ineligible for URCG funding. Applicants with such projects are encouraged to apply for ACT funds instead.
  • Grant funds may be used for one or more of the following, up to the maximum amount:
    • Summer stipend: In order to provide an extended, uninterrupted time for research projects, the URCG Program will consider requests for 1 or 2 summer stipends in the dollar amount equivalent to 3 credits of teaching per stipend at the current undergraduate rate (equivalent to and in lieu of the teaching of one or two summer courses).  

Summer Stipend and Course Release Guidelines:

      • Recipients of summer stipends will be expected to make a full-time effort on their proposed projects and not assume other duties during the funded period (summer sessions I and/or II), e.g., teaching at Sacred Heart University or elsewhere, or engaging in any other sponsored research.
      • Summer stipend recipients are expected to return on a full-time basis to the University for the academic year following the award. 
    • Funding to replace the grantee's teaching load in a regular semester for 1-2 courses (up to six credits), with the dollar amount to be estimated at the same rate as summer stipends.
    • Expense money (see Eligible Expenses below)
    • A combination of the above up to a maximum of $7,284 or 2 summer stipends (or course releases), whichever is larger.  Funding for one-summer stipend (or one course) release and project expenses may not exceed $7,284. 
  • If appropriate to the project, proposals may be submitted jointly by two or more eligible applicants; however, no one may propose more than one project, whether jointly or singly. 

Eligible Expenses

  • Materials and supplies, which are essential to the project. Proposals that require the purchase of books, periodical and/or CD's should include justification for their acquisition. It is expected that an applicant will investigate the availability of such materials by means other than direct purchase with URCG program funds. All materials and unused supplies become the property of the University. 
  • Equipment essential to the research being proposed.  Itemize actual or estimated costs. When equipment is requested, it should be shown that such equipment is not otherwise available through University resources. All equipment purchased with URCG Program funds becomes the property of Sacred Heart University and, unless otherwise stipulated, must be listed on the inventory of the department in which it is purchased. At the termination of the grant period, the grantee no longer has the exclusive right to use of the equipment.

    Please note that University policy requires that computer equipment be purchased through Information Technology.  Please consult with this Department when estimating computer-related expenses. 
  • Travel costs, including subsistence, which are incurred in the acquisition, analysis and development of data and/or the consulting of primary materials, collections, or other resources at off-campus sites. In each instance, itemize all expenses. Ordinarily, travel expenses within a 20-mile radius of Sacred Heart University of the applicant's home are not funded. 
  • Typing, clerical, photocopying, postage, microfilm and computer costs if these services cannot be provided by the grantee's department.  Please itemize estimated expenses. 
  • Other. Please itemize.

Ineligible Expenses:

  • Travel costs to attend professional meetings, even to report results of scholarly efforts supported by URCG Program funds. (In general, URCG Program funds are not intended to supplement or replace faculty area budgets.)
  • Projects intended for new course design or course improvement or curriculum evaluation and alteration.
  • Cost for taking courses. 

IV.   TIME PERIOD FOR URCG PROGRAM GRANTS: 

Grants will be made for the twelve-month period from July 1st of the year of application through June 30th of the following year.  Please note that funds are not available prior to the July 1st initiation of the grant period. 

V.    SUBMISSION AND DEADLINE:

The completed Proposal should be submitted directly to Office of Academic Affairs (see the Call).  Please submit two hard copies plus an electronic copy. The deadline for the 2018-2019 URCG is January 26, 2018.  

VI.  FORMAT FOR PROPOSALS: 

Proposals must adhere to the format. Applications that do not include all required components will be considered incomplete and will not be considered eligible for funding. A complete application is entirely the responsibility of the applicant. 

Each Proposal must consist of the following in order to be considered complete: 

    1. Project Cover Page
    2. Abstract (250 words)
    3. Project Description: six pages, double-spaced (2000 words) plus bibliography
    4. Budget Page

1.  Project Cover Page:
The first page of each proposal must be a project cover page, completed in full and signed by the required people. Applicants should prepare proposal materials in accordance with the guidelines. Signatures of applicant's department Chairperson and Dean of are required on the Project Cover Page if release time is requested.  An applicant who is a first year faculty member is also required to obtain signatures of the Chairperson and Dean as confirmation that reappointment during the year of funding is expected.  A copy of all submitted Project Cover Page will be sent to each Chairperson and Dean for their records.

2.  Abstract:
A short, one-paragraph description of the project summarizing its importance.

3.  Project Description:
The main body of the proposal should include the following information, organized under the following headings. It should be no more than six pages of text, double-spaced. If the project proposal is not formatted correctly, the proposal will be considered incomplete.

Project descriptions should be as non-technical as possible so that non-specialists can understand and appreciate what the applicant intends to do. Project descriptions should provide enough detail to permit evaluation. 

    • INTRODUCTION: should place the project in perspective. The applicant should show an awareness of work that may have been done in the project area by others. If this project is a continuation of a previously funded project, please clearly identify how this project differs from the previous component(s).
    • STATEMENT OF THE PROBLEM: what does the applicant intend to investigate or in what scholarship does the applicant intend to engage?  What does the applicant propose to understand or accomplish as a consequence of this work?    
    • SIGNIFICANCE OF THE PROPOSED PROJECT: why can it be considered important? Who might benefit from this project?  Please be sure that this section is understandable to the lay reader.
    • METHOD or research plan, i.e., the methods and techniques that will be used, subjects to be used, the facilities that might be available, etc.
      Where appropriate, the Method must include documentation that institutional, legal, or professional standards for handling biohazards, recombinant DNA or other hazardous materials will be followed. 
    • TIMETABLE: for the research activities. Try to establish the feasibility of the project by outlining in chronological sequence the step-by-step procedures that will be followed.
    • PUBLICATION/PRESENTATION: plan for the completed project.
    • BIBLIOGRAPHY: of primary materials and scholarly publications that have greatest relevance to the proposed project.
    • APPLICANT'S PRESENTATIONS/PUBLICATIONS that support the ability of the applicant to bring the project to completion.     

4.  Budget Page 
A detailed, organized list of items and their associated costs and totals separated into the following categories:  

      • Faculty summer stipend (if requested)
      • Semester release time (if requested)
      • Expenses, materials and supplies (specify and demonstrate need)
        • equipment (specify and demonstrate need)
        • travel and subsistence
        • microfilm, photocopying, typing, clerical
        • postage and computer costs
        • other (specify) 
      • Matching funds being contributed from other sources, if any, should be identified.
      • Previous grants awarded from URCG or other sources should also be identified.  

5.  Additional Application Instructions:  

      • Required signatures on the Project Cover Page:
        • Signatures are not required for summer stipends.
        • If release time is being requested during the Fall or Spring semester, signatures of the applicant’s Chairperson and Dean are required. 
        • First year faculty must obtain signatures of the applicant’s Chairperson and Dean to confirm the intention to recommend reappointment of the applicant the next academic year (the year of funding). 
      • Submit one original (with original signatures) of the full proposal plus one hard copy. The proposal should be stapled together at the top left-hand margin. Do not use folders.
      • Submit one electronic copy in PDF format, including scanned copy of signed cover page.  

VII.     EVALUATION OF PROPOSALS: 

The following factors will be given consideration in evaluation proposals:

  1. Priority will be given to new research initiatives. If funds are inadequate, other factors being equal, preference will be given to those who have not received previous URCG grants.
  2. Preference will be given to those projects that have clearly defined objectives and methodologies, and knowledge of existing literature.
  3. The significance of the contribution that the proposed project will make to the field of the project.
  4. The likelihood that the applicant will complete the project. 

VIII.  NOTIFICATION OF AWARDS: 

Applicants will be notified by letter concerning the disposition of their proposals by the Chairperson of the URCG Committee by March 31st.  The Chairperson of the applicant's Department and the Dean of the College will also be notified of disposition of applications. 

Announcement of faculty awarded URCG grants and the titles of their projects will be made to the Faculty, Staff and Administration of the University via email after notification of applicants.

IX.  CONDITIONS OF AWARDS: 

  • Projects involving Human Subjects must be submitted to IRB prior to application for URCG funds. The URCG committee may make a tentative decision to fund projects that are currently being reviewed by IRB. However, such projects cannot receive final approval for URCG funding until formal approval has been obtained from IRB.
  • Expenditures of funds will be handled by the recipient and monitored by the Office of Academic Affairs. It is the grantee's responsibility to assure that expenditures do not exceed the amount of the award. Excessive expenditures will be charged to the grantee.  All expenses must be submitted to the Office of Academic Affairs by the close of the fiscal year (June 30th).
  • Awarded funds are not available to recipients until July 1st of the funding period.
  • All computer equipment must be purchased through Information Technology.
  • In view of the limited funding available for the URCG Program, the amount awarded may be less than the amount requested in the application. If an award is approved for less than the requested amount, the grantee must report in writing to the Chairperson of the URCG Committee with a copy to the Vice President for Academic Affairs and the Dean of the College that the project can be completed as proposed with the amount awarded.
  • Every publication directly resulting from a URCG Program grant will carry an acknowledgment stating that the research was carried out with the support of the Sacred Heart University Research/Creativity Grants Program.
  • Submission of Final Report:A Final Report is due to the Office of Academic Affairs by September 15th of the calendar year following funding. 
  • The Final Report should summarize what was accomplished during the funding period, including any specific outcome(s) of the work. 
  • The Final report should include an itemized accounting of grant expenditures.
  • The Final report should contain information on publications and/or grant proposals generated as a result of the grant.
  • In the case of creative projects, tangible products of the project must be submitted to the Committee.
  • Faculty who fail to submit these reports will be ineligible for future grants.

 

Guidelines for Adjunct Faculty

I.  PURPOSE: 

To encourage and support faculty research/creativity geared to publication and/or presentation, which will enhance the faculty member's professional development. 

It is understood that "research" and "creativity" take on many different meanings from one discipline to another. Hence, it is to be interpreted broadly, to embrace both scientific and creative efforts. The application of these guidelines must depend, to some extent, on the more specific nature of scholarly activity in various fields. 

II.  ELIGIBILITY:

Eligible:  Any Adjunct Faculty member who has taught at least six courses at Sacred Heart University during the three-year period immediately preceding the time of application is eligible.  The applicant must currently be teaching a course at the University and should have a reasonable expectation of continued service to the University. 

Not Eligible:  Faculty who are on "temporary" appointment with the University are not eligible. Degree candidates, unless notification has been received that all degree requirements have been fulfilled, are not eligible to apply.  Faculty who will be in their final year of service at the University are not eligible for URCG funding during that year. 

 III.   AMOUNT AND USE OF GRANT FUNDS: 

  • The maximum amount of any grant over any twelve-month grant period will not exceed $1000.
  • Applications for projects that were funded and for which the funds were expended are not eligible for funding a second time for the same activities.  This limitation does not limit application for funding of what are clearly different aspects of continuing projects. 
  • Projects for which the primary purpose is developing teaching materials or enhancing a course experience are ineligible for URCG funding.
  • Grant funds may be used for one or more of the following, up to the maximum amount: 

Eligible Expenses: 

    • Materials and supplies, which are essential to the project. Proposals that require the purchase of books, periodical and/or CD's should include justification for their acquisition. It is expected that an applicant will investigate the availability of such materials by means other than direct purchase with URCG program funds. All materials and unused supplies become the property of the University. 
    • Equipment essential to the research being proposed. When equipment is requested, it should be shown that such equipment is not otherwise available through University resources. All equipment purchased with URCG Program funds becomes the property of Sacred Heart University and, unless otherwise stipulated, must be listed on the inventory of the department in which it is purchased. At the termination of the grant period, the grantee no longer has the exclusive right to use of the equipment. 

      Please note that University policy requires that computer equipment be purchased through Information Technology.  Please consult with this Department when estimating computer-related expenses. 
    • Travel costs, including subsistence, which are incurred in the acquisition, analysis and development of data and /or the consulting of primary materials, collections, or other resources at off-campus sites. In each instance, itemize all expenses. Ordinarily, travel expenses within a 20-mile radius of Sacred Heart University of the applicant's home are not funded. 
    • Typing, clerical, photocopying, postage, microfilm and computer costs if these services cannot be provided by the grantee's department. 
    • Other. Please itemize.

Ineligible Expenses:

    • Travel costs to attend professional meetings, even to report results of scholarly efforts supported by URCG Program funds. (In general, URCG Program funds are not intended to supplement or replace faculty area budgets.)
    • Projects intended for new course design or course improvement or curriculum evaluation and alteration.
    • Cost for taking courses. 

IV.  TIME PERIOD FOR URCG PROGRAM GRANTS: 

Grants will ordinarily be made for the twelve-month period from July 1st of the year of application through June 30th of the following year. Please note that funds are not available prior to the July 1st initiation of the grant period. 

V.  SUBMISSION AND DEADLINE:

The completed application should be submitted directly to Office of Academic Affairs (see the Call).  Please submit two hard copies plus one electronic copy in PDF format. The deadline for the 2018-2019 URCG is January 26, 2018.  

VI.   FORMAT FOR PROPOSALS: 

Proposals must adhere to the format.  Applications that do not include all required components will be considered incomplete and will not be considered eligible for funding. A complete application is entirely the responsibility of the applicant. 

Each Proposal must consist of the following in order to be considered complete: 

  1. Project Cover Page
  2. Abstract (250 words)
  3. Project Description: six pages, double-spaced (2000 words) plus bibliography
  4. Budget Page 

1.  Project Cover Page:

The first page of each proposal must be a Project Cover Page, completed in full and signed by the applicant’s department Chairperson and Dean of the College. Applicants should prepare proposal materials in accordance with the URCG Guidelines. A copy of all submitted Project Cover Page will be sent to each Chairperson and Dean for their records.

2.  Abstract:

 A short, one-paragraph description of the project summarizing its importance.

3.  Project Description:

The main body of the proposal should include the following information, organized under the following headings. It should be no more than six pages of text, double-spaced. If the project proposal is not formatted correctly, the proposal will be returned.

Project descriptions should be as non-technical as possible so that non-specialists can understand and appreciate what the applicant intends to do. Project descriptions should provide enough detail to permit evaluation. 

  • INTRODUCTION: should place the project in perspective. The applicant should show an awareness of work that may have been done in the project area in previous studies. If this project is a continuation of a previously funded project, please identify how this project differs from the previous component(s).
  • STATEMENT OF THE PROBLEM: what does the applicant intend to investigate?  What does the applicant propose to understand as a consequence of this work?    
  • SIGNIFICANCE OF THE PROPOSED PROJECT: why can it be considered important? Who might benefit from this project? Please be sure that this section is understandable to the lay reader.
  • METHOD or research plan, i.e., the methods and techniques that will be used, subjects to be used, the facilities that might be available,etc.
    • Where appropriate, the Method must include documentation that institutional, legal, or professional standards for handling biohazards, recombinant DNA or other hazardous materials will be followed. 
  • TIMETABLE: for the research activities. Try to establish the feasibility of the project by outlining in chronological sequence the step-by-step procedures that will be followed.
  • PUBLICATION/PRESENTATION: plan for the completed project.
  • BIBLIOGRAPHY: of primary materials and scholarly publications that have greatest relevance to the proposed project.
  • APPLICANT'S PRESENTATIONS/PUBLICATIONS that support the ability of the applicant to bring the project to completion.   

4.  Budget Page 

 A detailed, organized list of items and their associated costs and totals separated into the following  categories: 

Expenses

    • materials and supplies (specify and demonstrate need)
    • equipment (specify and demonstrate need)
    • travel and subsistence
    • microfilm, photocopying, typing, clerical
    • postage and computer costs
    • other (specify) 
  • Matching funds being contributed from other sources, if any, should be identified.
  • Previous grants awarded from URCG or other sources should also be identified. 

5.  Additional Application Instructions: 

    • Submit one original (with original signatures) of the full proposal plus one hard copy. The proposal should be stapled together at the top left-hand margin. Do not use folders.
    • Submit one electronic copy in PDF format, including scanned copy of signed cover page.

 VII.  EVALUATION OF PROPOSALS: 

The following factors will be given consideration in evaluation proposals: 

  • Priority will be given to new research initiatives. If funds are inadequate, other factors being equal, preference will be given to those who have not received previous URCG grants.
  • Preference will be given to those projects that have clearly defined objectives and methodologies, and knowledge of existing literature.
  • The significance of the contribution that the proposed project will make to the field of the project.
  • The likelihood that the applicant will complete the project. 

VIII. NOTIFICATION OF AWARDS: 

Applicants will be notified by letter concerning the disposition of their proposals by the Vice President for Academic Affairs by March 31st. The Chairperson of the applicant's Department and the Dean of the College will also be notified of disposition of applications. 

Announcement of faculty awarded URCG grants and the titles of their projects will be made to the Faculty, Staff and Administration of the University via email after notification of applicants.

IX.    CONDITIONS OF AWARDS: 

  • Projects involving Human Subjects must be submitted to IRB prior to application for URCG funds. The URCG committee may make a tentative decision to fund projects that are currently being reviewed by IRB. However, such projects cannot receive final approval for URCG funding until formal approval has been obtained from IRB.
  • Expenditures of funds will be handled by the recipient and monitored by the Office of Academic Affairs. It is the grantee's responsibility to assure that expenditures do not exceed the amount of the award. Excessive expenditures will be charged to the grantee.  All expenses must be submitted to the Office of Academic Affairs by the close of the fiscal year (June 30th).
  • Awarded funds are not available to recipients until July 1st of the funding period.
  • All computer equipment must be purchased through Information Technology.
  • In view of the limited funding available for the URCG Program, the amount awarded may be less than the amount requested in the application. If an award is approved for less than the requested amount, the grantee must report in writing to the Chairperson of the URCG Committee with a copy to the Vice President for Academic Affairs and the Dean of the College that the project can be completed as proposed with the amount awarded.
  • Every publication directly resulting from a URCG Program grant will carry an acknowledgment stating that the research was carried out with the support of the Sacred Heart University Research/Creativity Grants Program.
  • Submission of Final Report:A Final Report is due to the Office of Academic Affairs by September 15th of the calendar year following funding. 
  • The Final Report should summarize what was accomplished during the funding period, including any specific outcome(s) of the work. 
  • The Final report should include an itemized accounting of grant expenditures.
  • The Final report should contain information on publications and/or grant proposals generated as a result of the grant.
  • In the case of creative projects, tangible products of the project must be submitted to the Committee.
  • Faculty who fail to submit these reports will be ineligible for future grants.