Plan of Action

October 2016

Summary by the OER Coordination Team

Jaya Kannan, Director, Office of Digital Learning
Zachariah Claybaugh, Digital Learning Initiatives Librarian, and 
Chelsea Stone, Digital Projects & Resource Management Librarian

An emerging PLAN OF ACTION [Summer 2016 to Summer 2019]

In developing a three year plan for the OER project, this is our tentative timeline. 

Year One - 2016 - 2017

  • Fall 2016: Textbook Review (By December 1, 2016)
  • Spring 2017: Integrate select Open textbook resource within the courseUpdate
  • Summer 2017: Task-force at Summer Institute

Year Two - 2017 - 2018

  • Fall 2017: Launch pilot in select sections
  • Spring 2018: Continue pilot in select sections
  • Summer 2018: Open textbook Task-force summer project

Year Three - 2018 - 2019

  • Fall 2018: Data collection & analysis of pilot study
  • Spring 2019: Analyze results & Evaluate pilot
  • Summer 2019: Decision to expand or contract Open textbook project. Planning for scaling the process?
  • Apply to participate: Faculty will apply for the OER Textbook/Resources Review pilot project by contacting the OER Coordination Team.

  • Review the OER textbook/resource: Before adopting an OER textbook(s)/OER resource(s), faculty participants will review the OER textbook(s)/OER resource(s). For courses enrolling more than 60 students per semester - faculty will work collaboratively in a team of two or three from their department to review the OER textbook(s)/OER resource(s).

  • Submit a written evaluation report that includes/addresses the following. This report should be submitted to the department Chair using the online form designed by the OER coordination team.
    • Give the details of the textbook being used currently and the OER textbook(s)/OER resource(s),  that is being considered as an alternate choice
    • Is the OER textbook(s)/OER resource(s), a suitable resource to replace the existing textbook?
    • Present a comparative evaluation of the current textbook and the OER textbook(s)/OER resource(s).
    • Can the OER textbook(s)/OER resource(s), be used as a replacement “as is” or does it need customization?
    • If yes, does the course need redesigning to integrate this OER textbook(s)/OER resource(s)?
    • How does the integration of this OER textbook(s)/OER resource(s), maintain or enhance the quality of education delivery for that course.
    • Present your timeline for the integration of the OER textbook(s)/OER resource(s).
    • Predict the degree of impact – if possible, where applicable; try to provide an estimate of the number of students this OER textbook(s)/OER resource(s), might benefit. [We do understand that the process has to go through a pilot and data collection/analysis step. So, we can consider this question as optional].

OER Evaluation Review - Form


Resources being provided: to write the report

  1. Resource 1- An online form to submit your review of the OER textbook(s)/OER resource(s).
  2. Resource 2 - Sample textbook evaluations – three examples have been provided.

Support for faculty from the OER Coordination Team

  1. Instructional Design support – If faculty choose to redesign the course when integrating the OER textbook(s)/OER resource(s), the OER coordination team will collaborate with faculty to enhance the instructional design of the course based on their course goals, develop strategies for successfully integrating interactive learning media with open educational resources. Based on the goals defined by the faculty, ODL will collaborate to strengthen the digital pedagogy methodologies and approaches for adopting the OER textbook.
  2. SHU library will collaborate with the faculty to identify supplementary materials in the discipline, and ensure that the resources meet copyright standards. 


Incentives for Faculty

Faculty participants in Sacred Heart University’s Open Education Resources textbook project will be provided funding for each of these steps below. To know the funding amounts for each step, contact the OER Coordination Team. 

Step 1: OER Textbook review

  • Collaborate with the OER Coordinating team to select an OER textbook(s)/OER resource(s)for review – at the course level.
  • For courses enrolling more than 60 students per semester - faculty will work collaboratively in a team of two or three members from their department to review the OER textbook(s) and/or OER resource(s).
  • This faculty team will submit a written report (including recommendations), in accordance with the Textbook review guidelines provided by the OER coordination team. This report will be submitted to the department Chair and the OER coordination team.

Step 2: OER Textbook Adoption

  • IF the OER textbook(s)/OER resource(s) is/are selected for adoption:
  • Adopt the OER textbook(s) and/or OER resources for your course with the approval of department chair, in one or more sections.

Step 3: Expand the adoption process and reach more students

  • Funding for this adoption expansion initiative will go directly to the department. The funding amount for the department will depend on the degree of impact.
  • Department Chairs will be encouraged to use these funds for faculty development.

This Action Plan has been arrived at by Dr. Rupendra Paliwal (Provost), and the OER Coordination Team (Jaya Kannan – Digital Learning, Zach Claybaugh - Library, and Chelsea Stone - Library) in consultation with SHU’s OER task force.
Note – Recognizing that this plan has not anticipated every possible scenario, and this is a work-in-progress, we will move ahead with the plan for the pilot study – starting fall 2016.
Last updated on November 07 2016.