Non Reimbursable Travel Expenses

Travelers will generally not be reimbursed for miscellaneous expenses listed below. This is not an all-inclusive list; it serves only as a sample for reference:

  • Airline club membership dues
  • Airline phone usage
  • Auto repairs (personal)
  • Baby-sitting
  • Barbers and hairdressers
  • Clothing and toiletry items
  • Expenses related to vacation or personal days taken before, during, or after a business trip
  • Fees for cash advances from credit cards or ATM’s
  • Golf fees (unless they serve a business purpose)
  • Hotel health club fees
  • Loss or theft of cash advance money or airline tickets
  • Loss or theft of personal funds or property
  • Lost baggage
  • Luggage and briefcases
  • Magazines, books, newspapers, personal reading materials
  • Medical expenses while traveling
  • Mini-bar alcohol and refreshments
  • Movies (hotel in-house movies)
  • “No show” charges for hotel or car service
  • Optional travel or baggage insurance
  • Parking tickets or traffic violations
  • Personal accident insurance (domestic)
  • Personal automobile maintenance expense
  • Personal entertainment, including sports events
  • Personal property insurance
  • Personal telephone calls in excess of reasonable calls home
  • Pet care
  • Saunas, massages, shoe shine
  • Souvenirs or personal gifts
  • U.S. traveler’s check fees