Travel advances will be issued while on specific University business. The size of the advance must not exceed $500 except for extensive foreign travel, student activities and athletics travel. Travel advances may not be used for any personal expenses or activities. If the funds are lost or stolen, it is the personal responsibility of the traveler to replace these funds. A travel advance is requested by submitting an expense voucher for the amount requested. The return of any excess (unsubstantiated) travel advances must occur at the conclusion of the trip not to exceed 30 days generally, 10 business days.
The general rules regarding advances are:
- An advance request will be accepted anytime, but the check will not be released to the employee until 5 days prior to the event.
- Advances should be settled at the end of the trip.
- An additional advance cannot be given to an individual who already has an advance outstanding.