Meal Expenses for Travel Not Requiring an Overnight Stay/Business Meals
One-day meal expenses may not be reimbursed unless:
- When, for confidentiality reasons, business must be conducted off University premises
- When authorized by supervisor for reward, recognition or other appropriate business purpose
Employees will be reimbursed for business meal expenses according to actual and reasonable costs. Original receipts are required for reimbursement. Photocopies and restaurant tear tabs are not acceptable as documentation. All meals must be documented as to the attendees and the business purpose.
Dues for membership in professional societies and organizations that are required to fulfill the employee’s assigned duties are reimbursable.
Employer-Employee Relations Activities
Examples of items in this classification include employee morale activities such as holiday party, summer picnic, anniversary celebration or retirement party. It is important to identify the purpose of the employer-employee relations expenditure and the names of the individuals or groups involved. Parties that are personal in nature, such as birthday parties or baby showers will not be reimbursed.